Privacy Policy

Effective date: May 26, 2026

Narration Room (“Narration Room,” “we,” “us,” or “our”) is a macOS app, an iOS app, and a related website. On your Mac, Narration Room helps you turn source material into editable scripts and audio. On iPhone, Narration Room turns speech into transcripts you can review, rename, share, and delete.

1. Scope

This Privacy Policy applies to:

• the Narration Room macOS app,
• the Narration Room iOS app,
• the Narration Room website,
• local AI-assisted features,
• support and diagnostics.

2. Local-First App Behavior

Narration Room is designed so local projects, imported source material, generated scripts, generated audio, and project files remain on your Mac unless you choose to export, share, dictate, or send them elsewhere.

When you use dictation, the app uses your Mac's microphone and Apple-provided on-device speech recognition to turn your speech into source text. Dictation audio is processed on your Mac and is not sent to Narration Room by the app. Apple may receive network metadata if your Mac needs to download or update speech-recognition assets, and dictation follows your macOS microphone and speech-recognition permission settings.

On iPhone, when you start recording, Narration Room captures microphone audio to create a transcript on your device using Apple-provided speech recognition. The app is designed to process recording audio on your device, does not upload your microphone audio to Narration Room, and does not keep an audio recording after the transcription session. Apple may process network request metadata if your device needs to download, update, or check availability for speech-recognition assets, and recording follows your iOS microphone and speech-recognition permission settings.

Completed transcripts on iPhone are stored on your device — including the transcript text, a title or custom title, start date and other timestamps, recording duration, and the recognition language or locale — along with the sync status the app uses to show whether a transcript has an iCloud copy. They remain on your device until you delete them, uninstall the app, erase the device, or remove them through iOS storage and backup controls.

iCloud sync on iPhone is optional and off by default. The app may check whether iCloud is available so it can show sync status and controls, but transcript content is not uploaded to iCloud until you turn sync on and confirm. If you turn iCloud sync on, the app copies your existing iPhone transcript library to your personal iCloud and then uploads new or renamed transcripts as they are saved. Synced transcript data may include the transcript text, title or custom title, dates and duration, and the recognition language or locale; microphone audio and audio recordings are not uploaded by iCloud sync. Synced transcripts are stored in the private iCloud storage associated with your Apple Account and are handled by Apple under Apple's iCloud terms and privacy policy; we do not operate a server that receives your iCloud transcripts as part of iCloud sync. You can turn iCloud sync off in the app at any time, which stops future uploads from that device, and when you delete a synced transcript in the app, the app asks iCloud to remove the iCloud copy as well.

If you also use Narration Room on your Mac, you can import iPhone transcripts that you have synced to iCloud. The transcript content moves between your devices through your own iCloud account using Apple's iCloud service, and is not sent to or received by Narration Room's developer. Importing is always something you start, never automatic, and it only reads from iCloud — it does not change or delete anything there. It works when you are signed in to the same Apple Account on both devices.

On Mac, you can choose to save generated module audio to your private iCloud after confirming the in-app notice. This saves the generated m4a audio for the module, project and module titles, module order, duration, timestamps, and technical save metadata needed to keep modules grouped in the same Narration project. The saved audio and metadata are stored in the private iCloud storage associated with your Apple Account and are handled by Apple under Apple's iCloud terms and privacy policy. We do not operate a server that receives these private iCloud Narration saves, and saving to private iCloud does not publish, share, create a QR code, or create a public link.

When you choose to share or export a transcript — for example, through the iOS share sheet — the app, service, person, or destination you select may receive the transcript text and will handle it under their own terms and privacy policies. Review transcripts before sharing, especially if they contain personal, confidential, or sensitive information.

3. Information We Process

Depending on how you use Narration Room, we may process:

• app version, build number, operating-system details, device type, and non-identifying configuration details,
• privacy-preserving app-usage signals, such as feature names, generation success or failure, duration buckets, and product-quality events,
• crash reports and reliability diagnostics when crash reporting is enabled,
• AI notice acceptance and age-range confirmation needed to make AI-assisted features available,
• microphone audio and dictated text when you choose to use dictation on Mac, processed on your Mac by Apple-provided on-device speech recognition,
• on iPhone, microphone audio while you record and the speech it is transcribed into, processed on your device by Apple-provided speech recognition,
• on iPhone, transcript records you create — transcript text, titles, timestamps, recording duration, and recognition language or locale — stored on your device, plus the iCloud sync status the app uses to show whether a transcript has an iCloud copy,
• generated module audio and project/module metadata you choose to save to your private iCloud from the Mac app,
• iCloud availability information, such as whether iCloud appears available on your device for optional sync,
• website request information, such as IP address, user agent, requested URL, timestamps, and response status,
• in-app “Report a Problem” submissions and other support messages,
• optional diagnostic details you choose to include with support requests,
• attachments, examples, screenshots, or other information you choose to send us.

We do not intentionally collect scripts, prompts, source materials, generated audio, email addresses, or names through app analytics.

When you use AI-assisted features, Narration Room may ask Apple to share an age range for the Apple Account on the device. Apple does not provide us with an exact birthdate through this request. We use the response only to decide whether age-gated AI-assisted features can be made available, and the app may store a local confirmation that the age gate was satisfied.

4. Analytics

Narration Room uses TelemetryDeck for privacy-preserving app analytics on both the Mac app and the iOS app. In the default configuration:

• analytics are off by default and can be turned on at any time — in Settings > Privacy on the Mac app, and in the Settings tab on the iOS app,
• on the Mac app, the first launch shows a welcome screen that names this opt-in choice and points to Settings > Privacy; the iOS app shows no separate analytics prompt and stays off until you turn it on; no events are sent unless and until you turn analytics on,
• on the iOS app, a single Diagnostics setting turns analytics and crash reporting on or off together,
• signals describe app behavior, not the content you create,
• we do not send TelemetryDeck your scripts, prompts, source materials, generated audio, transcripts, email address, or name,
• TelemetryDeck receives a privacy-preserving installation identifier and product-interaction data for analytics,
• TelemetryDeck states that IP addresses are not stored on its analytics servers.

If you turn analytics on, Narration Room sends analytics events from that device until you turn the setting off again.

Website analytics. Separately, the Narration Room website can use TelemetryDeck for privacy-preserving website analytics. Website analytics are off by default. On your first visit, the website shows a consent banner, and nothing is sent to TelemetryDeck unless you choose to allow it. If you allow website analytics, TelemetryDeck receives privacy-preserving signals about website usage — such as the pages you visit, the page that referred you, and general browser, device, and language information. The website does not use cookies for analytics, and these signals are not used to build advertising profiles or to track you across other websites. TelemetryDeck states that IP addresses are not stored on its analytics servers. You can change or withdraw your choice at any time on the Privacy Policy page; if you withdraw consent or decline, the website stops loading analytics.

5. Crash Reporting

On both the Mac app and the iOS app, crash reporting is off by default and can be turned on at any time — in Settings > Privacy on the Mac app, and in the Settings tab on the iOS app (where a single Diagnostics setting controls analytics and crash reporting together). When enabled, Narration Room uses Google/Firebase Crashlytics to receive crash reports, which may include crash data, logs, app version, operating-system version, device information, and diagnostics needed to understand and fix stability issues. On the Mac app, the first-launch welcome screen names this opt-in choice alongside analytics; the iOS app shows no separate prompt and stays off until you turn it on. Separately, and regardless of this setting, Apple may make crash and diagnostic information available to us only if you have enabled sharing diagnostics with app developers in your device settings.

We do not intentionally include scripts, prompts, source materials, generated audio, or project content in crash reports.

6. Local Models and Downloads

Some local features may require downloading approved local model or voice assets. Those downloads may involve Apple, hosting providers, model providers, or infrastructure providers processing network request metadata and selected asset identifiers needed to deliver the asset.

After an approved local asset is installed, local generation features are designed to run on your Mac unless you choose to export, share, or send content elsewhere.

7. On-Device Content Safety

Narration Room applies content safety to text you ask the on-device AI features to process — your chat prompts to on-device AI, your source materials, and the script the on-device AI assembles before any audio is produced. Two complementary on-device safety stories apply, depending on which on-device AI is active:

• Enhanced on-device AI: when the optional enhanced on-device model is downloaded and active, Narration Room runs an additional on-device safety screen that classifies your text into allow / warn / confirmation / block tiers. The screen runs entirely on your Mac. Your prompts, scripts, and source materials are not transmitted to us or to any third party as part of this screen.
• Apple on-device AI: when the enhanced on-device model is not active, Narration Room uses Apple’s on-device AI, which applies Apple’s own built-in content safety filtering. That filtering also runs entirely on your Mac.

Both paths are on-device, so on-device safety is the AI-content safety story that applies in this build.

When the enhanced on-device safety screen flags a result, Narration Room may show a confirmation prompt or decline to continue. The app keeps a local activity log entry for each screened call to support local accountability and troubleshooting. Each entry records the time, the surface (chat or script), the screen’s decision tier (allow, warn, confirmation, block), the category that produced the decision, and a short non-reversible fingerprint of the input. The log does not store your prompts, scripts, or source material itself.

The local moderation log lives on your Mac, is automatically pruned after about 90 days, can be cleared at any time from Settings > Privacy, and is also cleared when you remove the enhanced on-device model. You can also turn warnings on sensitive content on or off from the same settings panel; refusals and confirmation prompts always apply regardless of the setting. The warnings toggle and the Clear button only appear in Settings > Privacy when the enhanced on-device model is downloaded.

8. Website and Support

When you visit our website, we and our hosting providers may process standard request information needed to deliver, secure, and maintain the website. With your consent, the website also uses privacy-preserving analytics, as described in the Analytics section above.

If you contact support, we process the contact details, message content, attachments, examples, screenshots, and related metadata you choose to provide. Do not send sensitive source material, scripts, or audio unless it is necessary for support and you are comfortable sharing it.

If you submit feedback from inside the app, the support request may include the category and message you type, plus optional diagnostics such as app version, build number, operating-system version, device model, and locale when you choose to include them. In-app feedback does not accept a typed reply address, so anonymous reports cannot be replied to through that form. It also does not automatically attach source materials, scripts, prompts, generated audio, project files, screenshots, or logs. We may use request metadata such as IP address and timestamps to deliver the request, prevent abuse, and keep the service reliable.

9. How We Use Information

We use information to:

• provide, maintain, secure, and improve the app and website,
• create, store, display, sync, share, and delete transcripts at your direction,
• understand aggregate product quality and reliability,
• troubleshoot crashes, bugs, and support requests,
• prevent abuse, fraud, security incidents, and misuse,
• comply with legal obligations,
• enforce our Terms of Service and other lawful rights.

10. Legal Bases for Processing

Where applicable law requires a legal basis, we rely on one or more of the following:

• Performance of a contract: to provide the app, website, local features, and support you request.
• Legitimate interests: to secure, maintain, debug, improve, and protect the product, to prevent abuse, and to use privacy-preserving analytics where permitted by law.
• Consent: where we ask for permission or enable an optional setting, such as microphone access, speech recognition, crash reporting, iCloud sync, or other optional data uses.
• Legal obligation: where processing is required to comply with applicable law.

11. Service Providers and Sharing

We do not sell personal information.

We may share information with service providers and platform partners where reasonably necessary to operate Narration Room. Current provider categories include:

We may also disclose information to legal authorities where required by law, to advisers in connection with legal or compliance matters, or in connection with a merger, acquisition, financing, or asset transfer, subject to appropriate safeguards where required.

12. Retention

We retain information only for as long as reasonably necessary for the purposes described in this Policy.

• Local projects and content: remain on your Mac until you delete them, uninstall the app, or remove the relevant files.
• Microphone audio: used during dictation or recording and not saved as a recording by the app after the session.
• Local transcripts on iPhone: remain on your device until you delete them, uninstall the app, erase the device, or remove them through iOS controls.
• iCloud transcripts: remain in your personal iCloud according to your iCloud settings and Apple controls until deleted; when you delete a synced transcript in the app, the app asks iCloud to remove its copy.
• Private iCloud Narration saves: remain in your personal iCloud according to your iCloud settings and Apple controls until you remove them through app features that manage private iCloud saves or through Apple's iCloud controls.
• Website request logs: retained for a limited operational period unless a longer period is required for security, abuse prevention, support, or legal reasons.
• Support requests: retained for as long as needed to resolve the request and maintain support history.
• Crash and diagnostic data: retained for a limited period needed to analyze reliability and security issues.
• Privacy-preserving analytics: may be retained in aggregate form for product-quality analysis.

13. International Transfers

We are based in Switzerland. Some service providers, including app platform providers, website hosting providers, Google/Firebase Crashlytics and infrastructure providers, analytics providers, support providers, and asset hosting providers, may process information in the United States, European Economic Area, Switzerland, or other countries.

Where required by law, we rely on appropriate safeguards for cross-border transfers, such as adequacy decisions, standard contractual clauses, data processing agreements, the Swiss-U.S. Data Privacy Framework where applicable, or similar mechanisms.

14. Your Rights and Choices

Depending on your location and applicable law, you may have the right to:

• request access to personal data,
• request correction of inaccurate data,
• request deletion of personal data,
• object to or restrict certain processing,
• request data portability where applicable,
• withdraw consent where processing is based on consent,
• lodge a complaint with a competent data-protection authority.

You may also:

• turn app analytics on or off in Settings > Privacy,
• allow, decline, or withdraw website analytics from the Privacy Policy page,
• turn crash reporting on or off in Settings > Privacy,
• stop dictation or recording at any time and manage microphone and speech-recognition permissions in macOS System Settings or iOS Settings,
• choose whether to turn on iCloud sync on iPhone, and turn it off in the app at any time,
• choose whether to save generated module audio and project/module metadata to your private iCloud on Mac,
• delete transcripts in the iOS app, and choose whether and where to share or export transcript text,
• choose what content you import into the app,
• delete local projects and files from your Mac,
• stop using the service at any time.

To exercise privacy rights, contact us using the details below.

15. Age Requirements

Narration Room, including its text-to-speech features, is not intended for use by minors. AI-assisted features are intended for people age 18 and older, and may be unavailable if age eligibility cannot be confirmed. We do not knowingly collect personal data from children. If you believe this has occurred, please contact us so we can review and take appropriate action.

16. Security

We use reasonable technical and organizational measures designed to protect information against unauthorized access, loss, misuse, or alteration. No method of transmission or storage is completely secure, and we cannot guarantee absolute security. Your Apple Account, iCloud settings, and device passcode or biometric settings also affect the security of transcripts and private Narration saves stored on your device or in iCloud.

17. Changes to This Policy

We may update this Privacy Policy from time to time. If we make material changes, we will post the updated version and update the effective date. Your continued use of the service after the updated policy becomes effective means the updated policy applies to your continued use.

18. Contact

For privacy questions or requests, contact:

Stefan Schmitt
Case Postale
1211 Geneva, Switzerland
contact (at) narrationroom (dot) com